Quality & documentation

The document must match the batch.

A specification is useful before purchase. A certificate of analysis is useful only when it corresponds to the material supplied.

Request-led

Tell us which records your organisation requires. Availability is confirmed for the specific product and batch before quotation.

What to request, and when

Documentation scope varies by product. Nothing is represented as available until the wholesale team confirms it.

DocumentWhat procurement teams use it forReview point

Certificate of analysisBatch identity and results against the applicable specification.Specific batch

Product specificationAcceptance criteria, format and agreed analytical methods.Before order

Analytical recordsHPLC or mass-spectrometry records where available and relevant.On request

Safety data sheetHandling, transport and hazard communication.Before shipment

Packaging specificationContainer, closure, label and shipment configuration.Before order

Batch traceability

Keep the chain of evidence intact

Your enquiry should identify the acceptance criteria and records needed. The response should identify what is available. Any document issued later should reference the batch allocated to the order.

01State the requirement
Product, format, quantity and documents.
02Review the scope
Availability and evidence are checked together.
03Match the batch
Records correspond to the material supplied.

Reviewed supply modelThis page is operational guidance, not an offer to supply. Product, buyer and destination requirements are reviewed before any quotation.

Put documentation into the first enquiry

A structured request prevents the paperwork becoming a separate project later.

Request documentation