Define the shipment requirement from material-specific evidence before selecting a route. A request for “cold shipping” is incomplete unless the required conditions, journey, responsibilities and handling of an exception are understood.
Agree the evidence and responsibility
Ask which documented storage and transport conditions apply to the exact material and pack. State the origin, delivery destination, expected receiving hours and any known handover. Ask who is responsible for packaging selection, dispatch, monitoring, customs documentation and receipt.
Do not assume that an enquiry page establishes a validated cold-chain capability or an approved destination. The logistics page is the route for a requirement review; arrangements must be confirmed for the proposed supply.
Before dispatch
| Item | Record in the shipment plan |
|---|---|
| Conditions | Source document, applicable limits and review owner |
| Route | Origin, destination and anticipated handovers |
| Packaging | Proposed arrangement and supporting evidence requested |
| Monitoring | Whether required, what record is supplied and who reviews it |
| Receiving | Contact, opening hours and immediate storage arrangements |
| Exceptions | Who to contact and how a release decision is recorded |
Where timing is uncertain, ask how delays are handled. Avoid substituting a generic temperature range for the actual requirement. Include shipment assumptions in the quotation so responsibilities do not first become visible after arrival.
At receipt
Record arrival time, packaging condition, label and lot. Retain any monitoring file and identify the journey it covers. If a record is missing or a condition appears outside the agreed limits, document the observation and seek an assessment against the applicable evidence. A recipient should not declare a material acceptable from packaging appearance alone.
Use the RFQ brief to keep destination and document requirements together. This checklist is a planning aid; it does not prescribe a temperature or approve a material after an excursion.
Context: MHRA guidance on GMP and GDP describes regulated medicines quality and distribution frameworks. Applicability depends on the actual activity and classification; referencing it does not claim a licence or certified service for this site.